Do You Have To Be Deputized To Register Voters In New Mexico?

THE TEXAS SECRETARY OF Land Volition BE Airtight MONDAY, MAY 30TH IN OBSERVANCE OF MEMORIAL Solar day. HOLIDAY CLOSURE DETAILS.

Texas Volunteer Deputy Registrar Guide

Function of the Secretary of Country
www.sos.land.tx.us
Elections Division
1.800.252.VOTE (8683)

Dear Volunteer Deputy Registrar:

In 2017, the 85th Texas Legislature enacted, and the Governor signed, Business firm Nib 2324 effective September one, 2017. To be eligible to vote, a person must exist registered 30 days before Ballot Day. House Bill 2324 amended Section xiii.042(c) of the Texas Election Lawmaking (the "Code") to provide that when you receive a completed application after the 34th day before the appointment of an election and on or before the last day for a person to timely submit a registration awarding for that election every bit provided by Section 13.143 of the Lawmaking, you must deliver the application to the county voter registrar no later than 5 p.m. of the next regular business organisation day afterward the date to timely submit a registration application for that ballot as provided by Section xiii.143 of the Code.

As a reminder, Senate Beak 142, which took effect June 20, 2015, provides an optional training method for the appointment of volunteer deputy registrars. Instead of property in-person training sessions, a county may adopt a process that allows a person to review training materials (PDF) and examination (PDF) questions on the Secretary of State'due south website. Later on the person reviews the training materials and test questions, the person must appear in person at the voter registrar'south role, during regular business hours, to take the examination. Upon satisfactory completion of the examination, the voter registrar must appoint the person as a volunteer deputy registrar, and advise them of whatever county-specific procedures for completing the duties of a volunteer deputy registrar. Finally, the voter registrar must advise the newly appointed volunteer deputy registrar that the only requirements for voter registration are those prescribed past state police or by the Secretary of State.

Also as a reminder, House Beak 621, which became effective September 1, 2015, provides voter registrars the authority to terminate the appointment of a volunteer deputy registrar who has been determined to have intentionally destroyed or physically altered a voter registration application, or has engaged in any other activity that conflicts with their responsibilities equally a volunteer deputy registrar.

The acceptance of the duties of volunteer deputy registrar places you in a position of trust and responsibility to the citizens you will register to vote.

Please become familiar with this guide and carry information technology with you while yous perform your duties. If, in the course of your service, a question should arise which you lot are unable to answer, please contact your county voter registrar or the Elections Division for assistance.

Give thanks y'all for your service to the Land of Texas.

Function of the Secretary of State
Elections Sectionalization

VOLUNTEER DEPUTY REGISTRAR GUIDE

Volunteer Deputy Registrars are entrusted with the responsibility of officially registering voters in the State of Texas. They are appointed by county voter registrars and charged with helping increase voter registration in the state.

Qualifications

To be appointed a volunteer deputy registrar, a person must:

be at least eighteen years former;
be a United states of america citizen;
non have been determined past a final judgment of a courtroom exercising probate jurisdiction to be
1. totally mentally incapacitated, or
2. partially mentally incapacitated without the right to vote;
never accept been bedevilled of failing to evangelize a voter application to a voter registrar;
not accept been finally convicted of a felony, or, if convicted, must have
1. fully discharged the sentence, including any term of incarceration, parole, or supervision, or completed a period of probation ordered past whatever court, or
2. been pardoned or otherwise released from the resulting disability to vote;
not have been finally convicted of identity theft under Section 32.51 of the Penal Code; and
be a resident of the State of Texas.

How to Become a Volunteer Deputy Registrar

Contact the voter registrar in your canton.
The voter registrar volition provide you with data about how training volition be offered and completed.
Upon satisfactorily completing training and exam, if required, the voter registrar will appoint you every bit a volunteer deputy registrar and advise you lot of any county-specific procedures for processing voter registration applications and that the only requirements for voter registration are those prescribed by state police or past the Secretary of Country.
The voter registrar will result you lot a certificate of date and give you lot a receipt book or voter registration applications with a tear off receipt.
You lot may not receive another person'south voter registration application until you lot accept completed the grooming developed or approved past the Secretarial assistant of Country.

Length of Engagement

You lot may be appointed a volunteer deputy registrar at any fourth dimension. Nevertheless, your term expires on December 31 of the even-numbered year.
Your date as a volunteer deputy registrar may be terminated past the appointing authority if it is determined that you:

failed to properly review a voter registration awarding;
intentionally destroyed or physically altered a registration application; or
engaged in whatsoever other action that conflicts with your responsibilities as a volunteer deputy registrar.

Your date as a volunteer deputy registrar will be terminated past the appointing authority if:

you are finally convicted of an crime under the law relating to delivery of completed voter registration applications to the registrar; or
you are finally convicted of an offense nether the law relating to performance-based compensation for voter registrations.

All election materials issued to a volunteer deputy registrar, including the certificate of engagement, receipt books, receipts, VR applications and other forms in the volunteer deputy registrar's possession, must be returned or deemed for upon termination of appointment.

Role of a Volunteer Deputy Registrar

Checklist

Earlier you lot go started, be certain you take the following:

A certificate of appointment;

Plenty of voter registration applications;

A pen;

A receipt book; and

This guide

Distributing and Accepting Applications

Y'all may distribute and accept a voter registration awarding from any resident of the county who:

is a citizen of the United states of america;

is at to the lowest degree 17 years and 10 months old to annals, and must be 18 years of historic period by Election 24-hour interval;

has not been finally convicted of a felony, or if a felon, must take completed all of the penalisation, including whatsoever term of incarceration, parole, supervision, menstruum of probation, or must take received a pardon; and

must not have been determined by a final judgment of a court exercising probate jurisdiction to be totally mentally incapacitated or partially mentally incapacitated without the correct to vote.

Yous may besides distribute and accept applications from current registered voters who wish to alter or right information on their voter registration certificate (such as proper noun or address) by checking the "modify" box on the application.

Your county voter registrar should provide you with applications containing the county return address. If your county voter registrar does not have enough applications to provide to you, you may print blank applications for volunteer deputy registrars from the Secretarial assistant of Country'southward website. These applications should just exist distributed to applicants residing in the county. Should y'all receive generic applications containing the Secretary of State'south render address, you can distribute to anyone residing in any county; notwithstanding, you can only accept applications from those registering within the county in which you were appointed.

Profitable Applicants

You may assist a person make full out the application if he/she cannot read, or has a physical disability.

If an applicant cannot sign his/her name on the application, the applicant may make a mark on the signature line. Print the proper name of the applicant beside the marker. Sign your name and address as the witness and state the reason the applicant is unable to sign.

You may allow another registered voter (or anyone who has submitted a registration application) to fill out and sign an application for his/her spouse, parent or child. That person must sign the application as "agent" and land the relationship to the applicant on the application. The "amanuensis" must have the permission of the bidder to do this.

Reviewing the Applications

While the applicant is still in your presence, you must review the application for abyss. The following sections of the voter registration application must be completed:

Section i: Bidder must select why they are submitting the application (new application, change to current information or request for replacement). Bidder must also respond citizenship and age question;

Section 2: Total name, including any middle, maiden, or former name;

Department 3: Residence accost must be a street address or a description of the location of the residence;

Section 4: Valid mailing address, if mail can't be delivered to the residence address;

Section v: City and County of One-time Residence in Texas;

Section half dozen: Date of birth, including month, day, and year;

Section 9: Texas Driver'southward License No., Texas Personal I.D. No. or last 4 digits of social security number. If the applicant hasn't been issued whatever of these items, he or she must bank check the box in this department affirming this statement; and

Section ten: Signature of applicant and appointment of signing. Be certain the applicant has read the statements that he/she is signing regarding qualifications to register and if an agent is registering for an applicant, be sure the agent provides his/her relationship to the applicant.

Y'all CANNOT:

decide if the applicant is actually qualified to annals to vote or

make the applicant provide his/her gender or phone number.

Registration Receipt

For each completed voter registration application, fill out a receipt in duplicate and give each applicant the original receipt. The duplicate receipts must be delivered to the voter registrar along with the applications. Yous may wish to keep copies or stubs for your records. You should not keep copies of the completed voter registration applications because these documents incorporate information that is confidential by police

Delivery of Applications and Receipts

You must deliver completed registration applications and receipts in person to the voter registrar no after than five p.m. on the fifth day after the date yous receive them. FAILURE TO DELIVER AN Application IN A TIMELY MANNER IS A CRIMINAL Criminal offense.

SPECIAL NOTE: To be eligible to vote, a person must be registered 30 days earlier Election Day. Business firm Bill 2324 (85th Legislature, RS, 2017), effective September ane, 2017, amended Department 13.042(c) of the Texas Election Lawmaking (the "Code") to provide that when you receive a completed application after the 34th day before the date of an ballot and on or earlier the last mean solar day for a person to timely submit a registration application for that ballot equally provided by Section 13.143 of the Code, you lot must deliver the application to the county voter registrar no subsequently than 5 p.k. of the adjacent regular concern day after the date to timely submit a registration application for that election as provided past Section 13.143 of the Code.

When is the Registration Effective?

Tell the bidder that he/she can vote as soon as the 30th day after submitting the application. This 30-day waiting menses starts when the volunteer deputy registrar receives the awarding form.
If the bidder is under the age of 18, the registration will get effective on the 30th day after the voter registrar gets the application or on the applicant'southward 18th birthday, whichever comes later.

How long is the Registration Effective?

Tell the applicant that the registration volition be automatically renewed every even-numbered year unless:

the voter moves to another address; or
the voter receives a last felony confidence and has not completed the judgement, probation or parole or been otherwise pardoned or released from the resulting disability to vote. Note: "deferred adjudication" does non constitute a "final felony conviction."

Address Changes

If the voter moves within the county, he/she must update the address on the registration by:

making the modify on the back of the voter registration certificate and mailing it to the county voter registrar;
submitting a new application to the voter registrar and check the box for "change"; or
writing a letter to the voter registrar explaining the change of accost.

If the voter moves to some other canton, he/she must register to vote in the new county of residence.

Name Changes

Voters tin can make necessary name changes by:

providing the name change on the dorsum of his/her voter registration certificate and mailing information technology to the county voter registrar;
submitting a new application to the voter registrar and check the box for "modify"; or
writing a alphabetic character to the voter registrar explaining the name change.

Frequently Asked Questions

Q: Must I personally be registered to vote in order to serve every bit a volunteer deputy registrar?

A: No. Pursuant to Section 13.031(d)(iii) of the Code to be eligible for appointment as a volunteer deputy registrar, a person must meet the requirements to be a qualified voter under Section xi.002 of the Code, except that the person is non required to be a registered voter.

Q: I take been designated a deputy registrar from County X. I will be at an event that volition have attendees from Canton 10 along with County Y and Canton Z. May I register people from County Y and Canton Z?

A: No. Volunteer deputy registrar condition is conferred on a canton-by-county basis. To accept applications for Y or Z counties, you would take to get a volunteer deputy registrar for those counties. You could certainly give applications to the attendees from County Y and County Z and direct them to mail service the application to the appropriate county voter registrar's office. Nether Section 13.044 of the Code, a person commits a Class C misdemeanor by interim equally a volunteer deputy registrar when he or she does not have an effective appointment as a deputy registrar.

Q: May I photocopy a completed application earlier turning it in to the county voter registrar?

A: No. Department thirteen.004(c-one) of the Lawmaking requires the canton voter registrar to ensure that certain data, such every bit the phone number, on a registration application is redacted from photocopies of voter registration applications from her office. In our opinion, this means that a photocopy of an awarding must come directly from the county voter registrar's office, and then that he or she may ensure the required information has been blacked out or otherwise obscured. With that said, we believe that a volunteer deputy registrar may photocopy the receipt. You may also copy the relevant information from the application in writing just equally you would be able to practise if you went to the registrar's office and pulled a copy of the original application.

Q: I am a candidate and/or working for a campaign. May I serve equally a volunteer deputy registrar?

A: Yep. At that place is no prohibition against a candidate or a campaign worker serving equally a deputy registrar, every bit long as they otherwise meet the "Qualifications" described above and have been officially appointed as a volunteer deputy registrar. Similarly, in that location is no prohibition against a volunteer deputy registrar registering voters at a campaign rally or event. While working a rally or public issue, a volunteer deputy registrar must offer registration to anyone who requests it.

Q: Is there any manner for me to get a statewide volunteer deputy registrar?

A: No. Volunteer deputy registrar appointments are made on a canton-by-canton footing. Department 13.032 of the Lawmaking provides that a county may non turn down to appoint a resident of the county as a volunteer deputy registrar. A voter registrar may not reject to engage a volunteer deputy registrar on the basis of sex, race, color, creed, or national origin or ancestry.

Q: Is in that location a minimum historic period to get a volunteer deputy registrar?

A: Yep. A person must be at to the lowest degree 18 years of age to become a volunteer deputy registrar.

Q: I just want to hand out blank voter registration application forms and encourage people to register to vote. Tin can I do that without beingness appointed as a volunteer deputy registrar?

A: Yes. Anyone can hand out blank application forms to voters for the voters to make full out and post in themselves. If this is all you want to do, y'all do not have to exist a volunteer deputy registrar. Too, if you are already a volunteer deputy registrar in one county, you can paw out blank forms in other counties where you lot are not a volunteer deputy. It is the voter'south handing the application back to yous to review and to deliver to the registrar that triggers the requirement to be an authorized volunteer deputy registrar.

Q: What if someone says he or she is already registered?

A: You lot may wish to propose the person that the new awarding grade will exist treated as an update if the old registration is in the aforementioned county and the voter is providing new information. If the person moved to a new county, he or she will need to register to vote in the new county.

Q: Every bit a volunteer deputy registrar, may I engage others to assist me in registering voters?

A: No. Each volunteer deputy registrar must be appointed straight by the county voter registrar or that registrar'south deputy in the voter registrar's office.

Q: May a volunteer deputy registrar parcel completed applications and submit them to the voter registrar by mail service?

A: No. There are ii methods for a volunteer deputy registrar to submit applications to the county voter registrar. First, the applications may be submitted past personal delivery by the volunteer deputy registrar. 2nd, the volunteer deputy registrar may give his or her applications to some other volunteer deputy registrar for personal delivery to the county voter registrar.

Q: I failed to submit the applications to the county voter registrar inside the allotted period. What should I practice at present?

A: Submit them to the county voter registrar as soon as possible. Under the police force, the voter'due south registration is not impacted by your late delivery to the voter registrar. However, you should deliver them as soon every bit possible. Farther delay will create problems in getting the lists set in time for early on voting and ballot day. The registration process cannot be completed until you deliver the awarding. The registration is even so effective and the voter still receives the effective appointment of submission to you.

Q: How long do I accept to go along my receipt books?

A: It is non addressed in the Lawmaking, but we would suggest that you should retain the receipt books for 22 months following the election closest to the effective date of the applications. Delight communicate with your canton voter registrar, who may have their own timeline of retaining the receipt books.

Q: What if I was appointed merely still take not gone through the preparation?

A: Until y'all have completed the training, yous may not receive any person's voter registration awarding.
For more information, contact the Secretary of State's role or the Voter Registrar (who may be the Canton Clerk, Elections Administrator, or Tax Assessor-Collector) in your county.

Q: If I have previously taken the volunteer deputy registrar examination and take received a certificate of engagement in 1 county, but would similar to be appointed every bit a volunteer deputy registrar in another county, am I required to take the examination over again in the new county?

A: No, yous are not required to retake the examination in the new county if you previously took the exam and received a certificate of engagement in another county. Yous should complete and submit a Asking for Engagement as a Volunteer Deputy Registrar with the new county. The voter registrar in the new county will appoint yous as a volunteer deputy registrar and advise you of any canton-specific procedures for completing the duties of a volunteer deputy registrar.

Published by the Elections Division of the Office of the Secretarial assistant of State
This pamphlet is bachelor in large print, or CD upon request.

SECRETARY OF STATE
Elections Partition
P.O. Box 12060
Austin, Texas 78711-2060
512.463.5650 or 1.800.252.VOTE (8683)
Fax 512.475.2811, TTY 7.i.ane
world wide web.votetexas.gov

Rev: 9/11/17